Virtual Event Frequently Asked Questions Below are our frequently asked questions and some tips on attending virtual events. How familiar or active are they with basic social media? In addition to following up with an email, a great way to make an impression is to send thoughtful swag to your speakers or your customers! The best way to measure the success of your event is using analytics. There is plenty of opportunity for evergreen content with virtual events. Public events like fundraisers, store openings, and trade shows help your organization reach people outside your immediate circle. A great speaker can keep people glued to their screens. We help companies create custom promotional products that make your brand Event planners in the virtual event space must be certain they are asking the right questions in the buildup to their event. Educational? Here are a few other ideas: More inspiration: 7 Virtual Event Engagement Ideas From 2020’s Most Creative Events. Virtual Events: Six Questions to Ask Yourself to Ensure Success! What types of offer do they respond best to? First, let's take a look at the context that has shaped the virtual event solution market as we know it today. Maximize engagement in virtual happy hours, virtual events and online meetings. 2. If you record the whole thing and then make it available on your website and social media channels, people will keep coming back to it if they didn’t attend when it was happening. The number of attendees, sales, engagement, profit, new contacts – whatever is relevant to you and your organization. Think about how much you have budgeted for each individual chunk of the event. So before meeting with a virtual event production company, start by asking yourself the general questions you would ask normally for any event: 1. Post recording links, referenced or shared content from the event, poll results or next steps in the space or agreed location before the event. Think about them and write them down so you can present them when meeting with a virtual event production company. If you’re not sure, tell them what the number was for the AV and production section of your in-person experience. Conference Swag. How early can I enter the virtual event? If so, consider a platform that provides all of this in one package. You can create a totally customized event based on the type of content and experience you want to deliver. Think about the metrics that would better demonstrate whether or not you accomplished your goals, and what could be improved for the next experience. Estimate how many people you want to attend the event each day to accomplish your event goals – be as realistic as possible. This will be a great starting point for what you’d want your virtual event to look like. Big or small, general or technical, there are special considerations that make virtual events of all kinds successful. Do you already have registration or networking tools? What would you want it to look like? check out our blog series all about the topic! You must be logged in to complete your quiz entry. Event planners in the virtual event space must be certain they are asking the right questions in the buildup to their event. Then, incorporate survey questions around those components. Are they administrative staff, salespeople or product engineers? If virtual events are new to you, you’re in luck: there are several ways to find out if your event was successful to learn how to improve it. And if you’re unsure whether or not they can pull it off, having someone train them is a huge plus. © 2016-2020 Swag.com. So imagine that anything was possible for y… Compile a list and make it convincing! Just like with an in-person event, defining the goals and objectives of your virtual event is a crucial step in planning. Try to come up with a mixture of more traditional networking opportunities, like breakout sessions and chat rooms, and unique experiences like a guided virtual meditation session or group wine tasting online! Other fantastic options include “choose your path” activities and team workshops, or you could share solution demonstrations while answering questions from your online audience. Live tweeting . Speaking of hype, that’s something you’ll want to carry on after the event. How tech-savvy are they? Remember that you’re competing for your attendees’ attention in a completely different spectrum when calculating this! If you’re planning a virtual event, you’ll want to have a meeting with a virtual event production company ASAP. Hosting an online group is a great way to engage your audience with a live Q&A session. Some probably didn’t even cross your mind! 1) Who? Video and audio quality will take the front stage at your virtual event. So consider what they are and why they are, indeed, the most important! Also, keep in mind that digital fatigue is a real thing, aso offering some variety (and breaks) between long event activities can help keep people engaged. In order to establish long-term relationships, you’ll want to develop a thorough plan for making sure the right people are contacted with the right message at the right time in the wake of your event. Virtual events offer a lot of brand new possibilities. Identify the key components of the virtual event experience – those elements that are most important to you. Hopin allows you to manage your event from inception to follow-up: you can manage registration, sell-tickets, create virtual meeting rooms, analyze event data and more all from their easy-to-use platform. What questions should be included in an event survey? Absolutely. You’ll need to find a way to stay connected with registrants, and keep them excited about your virtual event. The Virtual Event Platform and mobile app will be optimized for the visually impaired and for text-to-speech software. Assuming this is your first virtual event, you’re probably struggling with several aspects. hbspt.cta.load(430132, '09bd674c-d97a-4d8c-88c2-43fc7e40f08d', {}); Endless Events are the nationwide, event production Einsteins. So imagine that anything was possible for your event, without technological or budgetary constraints. A pivotal piece of your virtual event will be the platform. So to help you out, we’ve compiled a list of 45 questions you want to ask yourself prior to scheduling this meeting. Reach out to blog@swag.com for a chance to be featured. But first, consider the following: Engagement will be the word to live by when it comes to your virtual event. Most-Asked Nonprofit Virtual Event Questions. Gamification can encourage attendee participation, 5 Creative Ways to Rethink Virtual Events in 2021 from Attendease, Virtual Sales Kickoff Ideas To Help Your Team Crush 2021, 5 Easy Steps to use Gamification to Increase Virtual Event Engagement, 7 2021 Virtual Event Engagement Ideas From 2020’s Most Creative Events. Giving the production company an idea of your budget is extremely important. Blog, Virtual Events, Virtual Experiences. Ask follow up questions about the most important aspects of the event, like the keynote speaker. you’ll love. You’re actually competing with the whole Internet, books, their kids, and many other things. Which one would fit your event best? 3. How are you planning on creating hype and keeping it alive leading up to the event? So hiring the best in the field is a big step towards success. Yes/no questions. A personalized note, along with a branded item can go a long way in leaving a lasting impression. We’ve already covered the reasons why. What is the size of your event? But at the end of the day, when meeting with a virtual event production company, you’ll still want to offer as much information as possible on this front. If you made a reservation through the OnPeak service, your reservation will be cancelled for you and no penalty will be charged. Ideally, you’ll be able to replicate the most profitable parts of your in-person event in your virtual event. With COVID-19-related cancellations to many nonprofits' major in-person fundraising events and no end to social distancing in sight, everyone's asking how to take their events virtual to decrease revenue loss during and after COVID-19. Virtual events are rife with potential for amazing experiences, but just as rife with obstacles that can make for disappointing affairs if not dealt with properly. What is the goal of your event? There’s plenty of choice but that also means there are things to consider you probably wouldn’t have to think about when planning an in-person event. What’s the why behind it? You’ll need a plan to move between speakers, breakout sessions, one-on-one meetings and other elements of your event— all as seamlessly as possible. What subject areas in your industry are they most interested in? Why should people take the time of day to attend your event? If so, share them with the production company so they can integrate them into your virtual event. Preparing for a Virtual Event Learn how to make the most of a virtual event with The MBA Tour, where you’ll have the opportunity to connect with leading business schools from around the world, gain access to exclusive panels and discussions, and network with admissions professionals, alumni and fellow candidates (learn more here). Who are you inviting to this event? Post-event surveys can tell you exactly what attendees, sponsors, and stakeholders loved about your event and what you can do to make it even better next time. Vibe Interactive Whiteboard: Your New Ally For Amazing Events. Do you have one? Custom promo products that people actually want to keep. What will this look like at your event? A. Be as specific as possible. Review the FAQs […] If you’d like to include this in the experience, think about what you’d like to see happen. hbspt.cta.load(430132, '1794deee-efee-48db-b1cf-00c4b83386b3', {}); But going into a meeting with a virtual event production company unprepared will only drag on the process. If you want to take it to the next level, you can use a swag giveaways link to easily give small pieces of swag to your audience with just a few clicks. The Growth of Virtual Event Solutions. Up to 8 presenters in a session is the ideal limit, so keep this in mind when deciding. March 31, 2020 • 10 minutes. Related content: 9 Swag Ideas To Make Your Virtual Event More Engaging. And we’re right there with you! And we’ve also offered a Zoom review for virtual events. Swag Idea: Send custom stickers to attendees that can be shared on social media! Social media campaigns and email reminders are a great place to start. We’ve put together a list of some of the most important considerations you should keep in mind when planning your next virtual event. No matter if you’re hosting a webinar or a virtual tradeshow, perfecting the content and flow of your virtual event is key. At this point, you’ll want to define why you’re putting together this event, and what you’re hoping to achieve. So hiring the best in the field is a big step towards success. New registrants may view a video of the event. Charismatic and dynamic people should be your go-to. Product. Are they more inclined to partake in virtual event planning? Virtual events offer a brand new world of possibilities. These surveys can be extremely helpful in understanding the pain points and desires of the attendees while helping the organizers discover what they did right, and what can be done to make things better. To help guide you through this process, we’ve created a list of 30 questions you can ask virtual event platform providers throughout your shopping journey. How to host a virtual event (and tools that can help) There are a variety of ways to host a virtual event. Print it out and get planning! Responsibility In Events: What If Someone Gets Sick? Most planners are now scrambling to figure out how to replicate the in-person experience in a virtual environment. Virtual events can still include entertainment. Virtual events will never be able to offer the same level of face-to-face interaction as in-person events. And the right virtual event production company will jump at the opportunity to help you with all of this! This way, they know what will be and won’t be possible for your virtual event. What if I already made a hotel reservation? Virtual events are rife with potential for amazing experiences, but just as rife with obstacles that can make for disappointing affairs if not dealt with properly. In this Q&A format, we ask — and answer — important questions marketers should a ddress to make their virtual events deliver value to attendees and profits to their business. Content format and quality are more important now than ever. Plan to stay in the virtual event after the scheduled time has concluded to answer additional questions, save chat panels and Q&A for post-event follow-up. General, breakout, or entertainment? Live streaming video has exploded during these times much like it did in 2014 but what is it’s role in virtual events and how do we know when to use it versus pre-recorded video. Now, if you ask yourself all of these questions before meeting with a virtual event production company, you’re in for a good call. Know exactly who you’re trying to captivate with this event so you can relay the information when meeting with a virtual event production company. Don’t forget to use tools to arrange interaction outside of sessions such as attendee networking and sponsor/exhibitor showcases to keep it exciting! So spend as much time as you can considering the audience engagement strategies and ask yourself these questions: And that’s a wrap! To skip straight to the questions, click here. Is it lead generation? The size of your event, the goals you set for it, your goals, and your budget will all interact to create a venn diagram where the perfect software lives right in the middle. Erin Booker. It’s best to include a mix of all three in your post-event survey. Virtual Event Tip Sheet: Five Key Questions. The company will appreciate getting as much information from you as possible. It offers interactive Q&A, live polls and insights about your audience. Hire a local artist to provide a virtual concert. Q. And most importantly, do you need help with it? Live Q&A On Your Virtual Event Questions Cramer On Demand. With a great … Access to a database of 850 trivia questions – including 180 holiday trivia questions. 1. Even if you have an amazing virtual experience planned, failing to properly register and remind your attendees about it can lead to low-turnout. All Rights Reserved. Here a few things you’ll need to think about when choosing a virtual event platform: We’re huge fans of Hopin, a virtual events platform that is both flexible and easy-to-use. No one wants bad audio and visuals – that’s a guarantee people will walk away! If you’re new to virtual events, this is a great opportunity to ask your attendees if they enjoyed the new format. Virtual Event Elements. Event feedback survey questions are survey questions asked after an event has concluded to the attendees to understand their opinions about the event. A virtual event is built around content, attendee engagement, and data. How satisfied were you with the event? Following up with virtual event attendees can be as important as the event itself! Give proper consideration to the resolution. We’ve already covered the reasons why you shouldn’t opt for a jack-of-all-trades style of platform. Post-event surveys can tell you exactly what attendees, sponsors, and stakeholders loved about your event and what you … Who are they? These survey questions can be asked for public events, training courses, conferences, conclaves, exhibitions, and webinars. Networking? The SC20 Store closed on December 9, 2020. Is the program for employees? The best thing you can do to start this journey off with the right foot is to be prepared. Live Streaming Your Virtual Event: 9 Questions to Ask Before Committing. There is a wide range of costs for event hosting solutions, from a few hundred dollars to hundreds of thousands. Create different event ticket types so that people can be matched up in networking based on similar interests or industries. Virtual events are reliant on technology companies and the hosting software they provide to create digital spaces to meet in. Ask participants to rate the date, location, speakers, vendors, and catering of the event. This way, they can align themselves with the goals of your event, and put together an experience that matches exactly what you want to accomplish and offer your attendees. Think about what metrics you want to closely monitor throughout the experience. Do you think it’s important to provide this feature to your audience? If virtual events are new to you, you’re in luck: there are several ways to find out if your event was successful to learn how to improve it. Walk the production company through all the people who are involved in planning the event and what their roles are. Even amazing presenters can’t do much with boring content. It will make things a lot easier for both parties, so get reading! At the end of an event, no matter how wonderful the experience, attendees do not want to fill out a pages-long survey. Answering these questions will help you avoid tripping over virtual-event s tumbling blocks , such as rely ing too much on technology or production services to lift a physical agenda and shift it into a n online venue . ; Choose from 14 trivia themes – including 4 holiday themes! Virtual icebreaker questions are prompts you include in a virtual meeting for attendees to share a little about themselves and do some team building. Buildup to their event virtual ones they provide to create digital spaces meet! End of an event by asking these important questions on your post virtual event day attend! 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